On approval of the Rules for the implementation of educational monitoring

Order of the Minister of Education and Science of the Republic of Kazakhstan dated November 12, 2014 No. 459. Registered with the Ministry of Justice of the Republic of Kazakhstan dated December 8, 2014 No. 9940.

      Unofficial translation

      In accordance with subparagraph 8-1) of Article 5 of the Law of the Republic of Kazakhstan "On Education", I HEREBY ORDER:

      1. To approve the attached Rules for the implementation of educational monitoring.

      2. Department of Strategic Planning and Coordination (D. Zh. Kalenova) shall:

      1) ensure in the prescribed manner the state registration of this Order with the Ministry of Justice of the Republic of Kazakhstan;

      2) after passing state registration with the Ministry of Justice of the Republic of Kazakhstan, ensure the official publication of this Order in print periodicals and the Adilet information and legal system.

      3. To impose control over the execution of this Order on the Vice Minister of Education and Science Imangaliyev E.N.

      4. This Order shall come into effect upon the expiration of ten calendar days after the day of its first official publication.

      Minister A. Sarinzhipov

  Approved
by Order of the Minister of
Education and Science of
the Republic of Kazakhstan
dated November 12, 2014 No. 459

The Rules for the implementation of educational monitoring

      Footnote. The Rules are in the wording of the Order of the Minister of Education and Science of the Republic of Kazakhstan dated December 20, 2021 No. 521 (shall come into effect ten calendar days after the day of its first official publication).

Chapter 1. General Provisions

      1. These Rules for the implementation of educational monitoring (hereinafter referred to as the Rules) have been developed in accordance with subparagraph 8-1) of Article 5 of the Law of the Republic of Kazakhstan "On Education" (hereinafter referred to as the Law) and shall determine the procedure for the implementation of educational monitoring.

      2. The following concepts shall be used in these Rules:

      1) information system - an organizationally ordered set of information and communication technologies, service personnel and technical documentation that implement certain technological actions through information interaction and are designed to solve specific functional problems;

      2) objects of informatization - electronic information resources, software, Internet resource and information and communication infrastructure;

      3) administrative data - individual quantitative (measured by numbers) and (or) qualitative (arranged according to a certain principle and (or) attribute) data on an individual or legal entity and economic accounting data generated by administrative sources, except for primary statistical data;

      4) educational monitoring - systematic observation, analysis, assessment and forecast of the state and dynamics of changes in the results and conditions for the implementation of educational processes, the contingent of students, the network, as well as the rating indicators of the achievements of educational organizations;

      5) authorized body in the field of education - the central executive body of the Republic of Kazakhstan, which carries out management and intersectoral coordination in the field of education;

      6) quality of education - a set of indicators that characterize the education system and reflect the degree of compliance of the achieved educational results, the conditions for the functioning of the education system with regulatory requirements, and social and personal characteristics;

      7) national collection - information and the statistical public document containing statistical information of the data generation system based on the results of the previous year by regions based on administrative data;

      8) national report - an analytical public document characterizing the state and development of the education system based on the results of the previous year based on state statistics and administrative data;

      9) electronic digital signature - a set of electronic digital symbols created through an electronic digital signature and confirming the authenticity of an electronic document, its ownership and the invariance of the content.

      3. The subjects of educational monitoring shall be:

      1) educational organizations;

      2) district (city) departments of education;

      3) Departments of education of regions, cities of republican significance and the capital.

      4. The object of educational monitoring shall be the education system.

Chapter 2. The procedure for the implementation of educational monitoring

      5. Educational monitoring shall be carried out:

      by levels of education (pre-school education and training, general secondary education, technical and vocational education, post-secondary, higher and postgraduate);

      by coverage (district/city, regional, republican, international);

      by the form of organization (remote, direct).

      6. Educational monitoring shall be carried out in the form of:

      systematic monitoring of the activities of educational organizations by collecting, system accounting, processing, as well as storing, updating and accumulating information in the informatization objects of the authorized body in the field of education;

      organizing and conducting methodological days by administrations and departments of education for the analysis and methodological correction of the learning process in secondary education organizations and the provision of practical assistance to the pedagogical community;

      organization of sociological or monitoring research (including international comparative research);

      analysis of the results of educational activities (analysis and comparison of the results of a unified national testing, final grades of schoolchildren, international comparative studies).

      7. The collection of documents and materials shall be carried out based on:

      administrative data of the authorized body in the field of education;

      state statistical reporting;

      conducting a comparative analysis of the factors influencing the dynamics of the quality of education;

      results of licensing procedures, state certification and accreditation of educational organizations;

      results of inspections of the activities of educational authorities, and educational organizations by bodies exercising state control over the implementation of state policy in the field of education;

      results of the state final certification of students;

      results of the unified national testing;

      results of complex testing;

      data on advanced training and certification of teaching staff;

      results of international comparative studies;

      results of monitoring studies;

      results of sociological research.

      8. The procedure for organizing the collection, system accounting, processing, as well as storage, updating, accumulation and protection of information in the informatization objects of the authorized body in the field of education in accordance with the legislation of the Republic of Kazakhstan, shall include:

      1) entering and/or updating administrative data in the informatization objects of the authorized body in the field of education by the subjects of educational monitoring;

      2) exercising control over ensuring the completeness, reliability and timeliness of updating data in the informatization object of the authorized body by educational organizations, district (city) departments of education and the Education Departments of regions, cities of republican significance and the capital within the time limits specified in paragraph 9 of these Rules;

      3) confirmation of data by an electronic digital signature of the head of the subject of educational monitoring;

      4) fixing data for one date annually for storage in the archive of systems by the authorized body in the field of education;

      9. Updating of data in the objects of informatization of the authorized body in the field of education by the subjects of educational monitoring shall be carried out constantly, upon the occurrence of changes, but no later than five working days from the moment of their occurrence.

      10. The authorized body in the field of education annually in October shall ensure the recording of data in the informatization objects of the authorized body in the field of education for the formation of administrative data for all levels of education. During this period, the updating of data in the informatization objects of the authorized body in the field of education shall be suspended for up to 10 working days. Users shall be notified about the terms of fixing and suspending data updating in informatization objects three working days in advance.

      11. Local executive bodies in the field of education, heads of preschool organizations, and organizations of secondary, technical and professional, post-secondary, higher and (or) postgraduate education, regardless of the form of ownership and departmental affiliation, shall provide and ensure complete, reliable and timely filling of data in objects informatization of the authorized body in the field of education or other information systems integrated with it.

      12. Based on the results of educational monitoring, the authorized body in the field of education shall:

      make adjustments to the parameters of the informatization object of the authorized body in the field of education;

      annually, by December 1 following the reporting period, publish the National Report;

      annually, until March 1 following the reporting period, publish the National Statistical Collection.